Financial Management

  • Migration from the old system
  • Weekly Accounting, Cashflow Meetings with company leadership
  • Review AR (invoices and pending SO’s based on ship date)
  • Review overall cash position and upcoming requirements
  • Month-end reporting and financial review
    • Balance Sheet
    • Profit and Loss
    • Cash Flow Statements

Daily Bookkeeping Tasks

  • Accounts Payable (Enter Bills / Credit Card Statements / Prepayments)
  • Accounts Receivable (Enter Deposits / Payments)
  • Bank reconciliation (Shopify / Stripe / Wholesale / Retail)
  • Credit Card Reconciliation
  • Payroll Entry

Inventory Management

  • Upload New SKU’s
  • Maintain Inventory Levels
  • Link Products in Xoro
  • Error Handling

Inventory Reconciliation

  • Reconcile Stock with 3PL / Warehouse and E-Commerce
  • E-Commerce, Retail, Wholesale, Xoro inventory alignment

Warehouse Management

  • Work with Warehouse / 3PL to ensure the orders are shipped on time
  • Receive Stock
  • Generate Invoices
  • Communicate with Warehouse / 3PL Staff, providing packing lists, label requests, commercial invoices, bills of lading, shippers letter of instruction, and any documentation required for the receipt and shipping of a product.

Product Management

  • Keep all product information up to date, including SKU variants, category, season, composition, country of origin, and HTS Codes. Acquire and upload GS1 certified UPC’s

  • Monitor Online catalog and EDI portal, purchasing UPC labels and tickets, verifying and releasing orders as the product becomes available, reconciling Xoro SO’s with shipping and invoice reports (Monitor 850, 855, 856, 810 EDI transmissions)

Error Management

  • Monitor and Resolve E-Commerce and 3PL file errors within the same day